Purpose Of This Guidance
As a club, we add calendar events for every team to 360Player. These include all home league and cup fixtures, as well as each team’s full training schedule for the season, covering July through to June.
At the end of each season, the club reviews the training schedule and makes any necessary updates. This may include adding new teams, changing training slots, accommodating coach requests, or making adjustments based on pitch availability and wider club requirements.
Home league and cup fixtures will be added to the relevant team calendars once they have been confirmed and published by the FA.
This is managed centrally to ensure that every team has an allocated training slot and that all pitch resources are recorded in one place. Centralised management allows the club to identify scheduling conflicts, prevent double-bookings, and ensure that each team has the appropriate space available for training sessions and home fixtures.
It also gives coaches, players and parents a consistent way of managing training and match availability, attendance and communication across the club.
Important note
This process is being introduced to help coaches, not to create unnecessary admin.
By using 360Player consistently, we can manage pitches better, plan sessions more effectively, improve communication with parents, support welfare standards and keep better records across the club.
Thank you for your support in helping us make this work across all teams.
(Note: all images on this page are taken from the mobile app and will therefore differ from the browser based website)
Why We Are Doing This
The main reasons are:
Pitch and resource management
Each team is allocated a specific pitch or training area. Recording these centrally helps the club check that no teams are clashing over the same space.
Consistency across the club
All teams using the same process makes things easier for coaches, parents, players and club volunteers.
Automatic invitations and reminders
360Player will automatically invite coaches and players to training one week before each session. If parents or coaches do not respond, the system will continue to send reminders.
Better session planning
Coaches can see who is available before training, which helps with session planning, numbers, equipment and coaching ratios.
Welfare and safeguarding
Having an accurate record of expected attendance helps coaches understand who should be at training, who is missing, and whether the correct number of coaches/adults are available for the number of players attending.
Club governance and FA accreditation standards
As an England Football Accredited 3-star club, we are expected to operate in a structured, well-managed and consistent way. Using 360Player to manage training, attendance and communication supports the standards we are trying to maintain as a club.
Attendance records
Keeping attendance records allows coaches to see patterns over time. This can be useful when reviewing commitment, availability, development opportunities and discussions around match-day involvement or game time.
