Managers

The team manager plays a vital role in the success and smooth running of a grassroots football team. As the main point of contact for players, parents, coaches, and the club committee, the manager is responsible for creating an organised, supportive, and enjoyable environment for everyone involved.


The manager is expected to work closely with coaches and volunteers to ensure the team operates smoothly and efficiently. Where possible, the role of manager can be shared with other coaches or team volunteers, allowing responsibilities to be distributed across one or more people. This collaborative approach helps lighten the load and ensures the team is well-supported throughout the season.


Key Responsibilities

  • Organising friendlies and matchday logistics.
  • Communicating clearly with parents, players, coaches, and opposition teams.
  • Ensuring players are registered and eligible to play.
  • Promoting and upholding the club’s values, codes of conduct, and safeguarding policies.
  • Managing attendance and availability for matches and training.
  • Supporting the development and wellbeing of all players.
  • Representing the team at club meetings or league forums as needed.


A good manager is approachable, well-organised, and calm under pressure. Most importantly, they help create a positive football experience that players will remember for life.

Soccer coach analyzing strategy on a laptop, with a soccer field diagram and playbook on a desk.

Admin and Communication


Clear, timely communication and good organisation are essential for running a successful grassroots team. As team manager, you are responsible for ensuring players, parents, coaches, and the club are kept informed and that all necessary admin tasks are completed accurately and on time.

Communication with Parents and Players

  • 360Player is the club’s official operating platform, and all team-related communication must be carried out through the app.
  • https://learn.360player.com/courses/communication
  • Share key information in advance: training times, match details, venues, kick-off times, kit colours, and any changes.
  • https://learn.360player.com/courses/calendar
  • Maintain a calm, respectful tone at all times, even when dealing with late cancellations or difficult situations.
  • Ensure parents are informed about club expectations, including player behaviour, attendance, and safeguarding protocols.

Team Admin Responsibilities

  • Player Registration: Ensure all players are correctly registered with the club and the league before the season starts. Check for photo ID and parent consent forms.
  • Availability Tracking: Keep an up-to-date record of player availability for training and matches.
  • Matchday Records: Submit team sheets if required by the league, track scores, goals, and player appearances. cancellations or difficult situations.
  • Injury Records: Log any injuries and notify the club’s Welfare Officer or relevant contact as appropriate.
  • Attendance Monitoring: Keep records of who attends training and matches. This helps with player development tracking and safeguarding.