How The Training Events Work
For each training event:
- The team’s training slot is already scheduled.
- The pitch/resource is allocated centrally.
- Coaches and players attached to the team are included.
- New players or members added to the team should automatically be included in future training events.
- Invites are sent one week before the session.
- Parents and coaches are asked to respond to say whether the player is attending.
- 360Player will send follow-up reminders where no response has been received.
- Some pitches are split into zones in 360Player, for example 3GDU zones A, B, C and D. This is only to help the club allocate multiple teams to the same pitch and avoid clashes. It does not matter which exact area of the pitch a team uses on the night, as long as teams work sensibly with each other and do not interfere with the space being used by other teams.
This means coaches should not need to manually create weekly training events unless a session is changed, cancelled or added outside the normal schedule.
What Coaches Need To Do
Coaches should use 360Player to check player availability before each training session.
All coaches are asked to:
- Use the training events already created in 360Player.
- Check availability before training.
- Encourage parents to respond.
- Record attendance where possible.
- Avoid creating duplicate training events.
- Tell the club if a session is cancelled or moved.
- Use the information fairly and responsibly.
- Support the club in making 360Player the consistent system across all teams.
Before training, coaches should:
- Open the upcoming training event.
- Review who has responded as attending.
- Review who has declined.
- Check who has not yet responded.
- Plan the session based on the expected numbers.
- Follow up with parents where needed.
- Make sure enough coaches/adults are available for the number of players attending.
- Mark attendance accurately after the session where possible.
The aim is not to create extra admin for coaches. The aim is to make training easier to manage and give everyone better visibility.
Checking Who Is Available For Training
Suggested process:
- Open 360Player.
- Go to your team.
- Open the calendar or events section.
- Select the next training session.
- Check the availability responses.
- Note who is attending, unavailable or has not responded.
- Use the numbers to plan your session.
Where parents have not responded, please encourage them to do so. Knowing the numbers in advance helps coaches plan better sessions.
Marking Attendance
Where possible, coaches should mark who actually attended the session.
This is important because availability and attendance are not always the same. A player may say they are attending and then not turn up, or may attend without responding.
Accurate attendance records help the club and coaches understand:
- Which players are regularly attending training.
- Which players may need support or follow-up.
- Whether team numbers are healthy.
- Whether a team needs additional players.
- Whether coaches have enough support.
- Whether attendance is affecting match-day planning.
Attendance should be recorded factually and fairly. It should not be used to single out players, but it can support honest and transparent conversations where needed.
Changes, Cancellations or Issues
If a training session needs to be cancelled, moved or changed, coaches should update the event in 360Player as soon as possible and communicate clearly with parents.
Examples may include:
- Bad weather.
- Pitch closures.
- School events.
- Coach availability.
- Tournament or match conflicts.
- Bank holidays.
- Club events.
Where a regular training slot or pitch allocation needs to change, coaches should contact the club before making changes so that pitch clashes can be checked centrally.
In the calendar view, you can see each event, including the start time and the number of participants who have accepted, declined or not yet responded.
Selecting an event will open a more detailed summary, showing the location, time and participant responses, including who has accepted, declined or not yet responded.
Clicking View Event will open the full event details, where coaches can see more information and manage the event if required.
Selecting an event will open a more detailed summary, showing the location, time and participant responses, including who has accepted, declined or not yet responded.
Clicking the Accepted, Declined or No Response numbers will show a detailed list of participants in each category, allowing coaches to see who is attending, who is unavailable and who has not yet responded.
This view provides a detailed list of participant responses, showing who has accepted, declined or not yet responded to the event.
Coaches can also use this screen to send reminders, add additional participants, or manually update a participant’s response status if needed.
